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Updating all fields in word
You can do the same when updating the items using the object model either through updating an individual item or using the batch update method.
For the sake of this example I’ve added a single value lookup field called Location to a This would be identical with the previous version of batch update without the name part, even if the name part is not matching the real value of the remote field.
The full range of these switches can be found at the end of this page.
The following tips are intended to cover some of the less obvious issues.
To edit the field switches, toggle between the field display and the result with ALT F9 or use Tools The F9 key will update the field content to reflect the changes, or you could use macro code to update all the fields in the document.
Word's formatting switches can handle numbers up to 14 digits after which it rounds off the numbers.
This can cause problems when serial numbers contain more than 14 digits and the last digits are rather important!
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Take the example of the number Sometimes when merging data you may need to include additional text only when the associated field has content, or you may wish to insert a particular field without leaving a space when there is no content in that field.
The simplest method is to use a conditional field or fields to place the data and associated text.
In the following example using data from an Outlook contacts list, I have prepared a simple Directory (Catalog) merge which includes various fields and associated text depending on whether the fields have content.
With the three records used for the illustration, one of the conditionally included fields and text does not appear.
In the first of the three illustrations, note the positions of the quote marks "" which set the limits of what is printed.